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2. TOWN OF BEL AIR SPECIAL EVENTS APPLICATION FOR PRIVATE USE OF PUBLIC SPACE/SERVICES

   (Not for block parties, parades, or other street closings) (Revised: 2/15/2024) Allow several weeks for review of application.

4. Event Title:*
6. Sponsoring Organization and Address (Legal Name for Contracts):*
8. Full Mailing Address for Business Entity*
10. Contact Person:*
11. Day Number:*
13. Email:*
14. Purpose of Event:*
16. Location of Event:*
18. Describe activities & participants*
20. Set-Up Starting Date & Time*
    Set-Up Starting Date & Time

    Set-Up Starting Date & Time
21. Set-Up Ending Date & Time*
    Set-Up Ending Date & Time

    Set-Up Ending Date & Time
23. ACTUAL EVENT Start Date & Time*
    ACTUAL EVENT Start Date & Time

    ACTUAL EVENT Start Date & Time
24. ACTUAL EVENT End Date & Time*
    ACTUAL EVENT End Date & Time

    ACTUAL EVENT End Date & Time
26. Take Down Starting Date & Time*
    Take Down Starting Date & Time

    Take Down Starting Date & Time
27. Take Down Ending Date & Time*
    Take Down Ending Date & Time

    Take Down Ending Date & Time
29. Additional Requested Dates/Times:
31. Total number of participants and spectators anticipated daily?
33. Will any signs, banners, or flyers be hung or posted?

    1. Yes
    2. No
35. A SIGN PERMIT FROM THE PLANNING DEPARTMENT IS REQUIRED. PLEASE CALL 410-638- 4540.
37. Do you plan to erect temporary structures, such as STAGES, BOOTHS, TABLES, TENTS, DISPLAYS, ETC. for this activity?*

    1. Yes
    2. No
39. If yes, please describe below including size(s), how many, capacity, etc. A site plan and/or drawing must be included with this application showing the location of all items.
41. If tent(s) will be erected, list the name of tent company, address, telephone number and the contact person’s name:
43. TENTS REQUIRE A TEMPORARY USE PERMIT FROM THE PLANNING DEPARTMENT (410-638- 4540). LARGER TENTS MAY REQUIRE A BUILDING PERMIT FROM THE DEPARTMENT OF PUBLIC WORKS (410-638-4536). PLEASE CONTACT THE APPLICABLE AGENCY(IES) FOR APPLICATIONS AND DETAILS.
45. Will any type of sound amplifying equipment or devices be used in conjunction with this activity? *

    1. Yes
    2. No
47. If yes, please list the type of equipment
49. INFORMATION ON TOWN NOISE ORDINANCE, CALL 410-638-4550.
51. Do you plan to provide musical entertainment (i.e. band, singer, etc.) or other entertainment? *

    1. Yes
    2. No
53. Do you plan to serve alcohol?*

    1. Yes
    2. No
55. Serving any type of alcohol requires a liquor license. Contact the Harford County Liquor Board at 410-638- 3028. Proper fencing of the area will also be required (at organizer's expense).
57. Do you plan to serve food?*

    1. Yes
    2. No
58. If yes, who is the caterer?
60. A food permit from the Harford County Health Department may be required if food/refreshments are served in conjunction with the event. Please contact the Health Department at 410-877-2305.
62. Toilet facilities plan? *
64. Requested services of the Town of Bel Air: (Additional charges may be assessed)
65. ELECTRICITY
67. NUMBER OF TRASH CANS
68. OTHER
70. Security Plan: *

    Possible additional fee: Sworn Police (may include crowd control, traffic control, road closures, security, etc.) - OR - Auxiliary Police (no police powers – may include crowd control, traffic control, security, etc.)

72. Plans for extra Vendors, Food Trucks, Etc.*
74. Will donations/contributions be accepted or solicited during this event? If yes, please explain how these donations will be generated or solicited: *
76. List all parties who will receive the proceeds from the donations or contributions:
78. Submitting this Special Event Application is not a confirmation to conduct your planned event. Please DO NOT SEND OUT EVENT NOTICES, PUBLICITY, FLYERS, ETC. prior to receiving a letter of confirmation from the Administration Department.
80. By signing and submitting this application, you and/or the sponsoring organization(s) agree to abide by all conditions imposed by the Town.
82. The undersigned applicant shall indemnify and hold harmless the Town of Bel Air and its agents for any and all injuries or losses arising from this proposed activity that has led to this application.
84. Applicant’s Signature
85. Date
87. Please print applicant’s name:
Leave This Blank:


88. 1. Receive an email copy of this form.
89. Email address

    This field is not part of the form submission.

90. Submit

* indicates a required field